Grant Holders


When the Foundation makes a grant it is because we are genuinely interested in your organisation and so we like to hear how things are going.  While it is good to hear about what has gone well,  it is equally as important that you tell us about things that have not worked out or if plans have changed as we can learn from these experiences. Please refer to our Top Tips for Grant Reporting, for information on what to include in your grant report.

creative internship holders standing together

12 month / End of Grant Report

By accepting the Foundation’s grant, you agree to provide us with an end of grant report which should be submitted at the end of your project.  If you are in receipt of a multi-year grant, please provide an update report every 12 months until the end of your grant period. Not providing a report may affect future applications you make to us.

If your grant was unrestricted, please provide an activity report on what your organisation has been doing, making specific reference to any success measures or impact measurements that you referred to in your original application.  We ask you to include the following:

  • What changes has your organisation seen in the past year – for example, what has our grant enabled in terms of the work you do, the number of beneficiaries you reach, financial position of your organisation etc?  In short, what impact has the grant had and what are the key differences you organisation has seen in the past 12 months?
  • Have you achieved what you set out to do?  If so, please provide examples of how you have measured this.  If not, please explain why and what your organisation has learnt as a result.  What would you do differently another time?
  • What are your priorities for the future?

If your grant was for a Capital project or specific activity, your report should include an analysis of the project.

Please do not include in your report any requests to roll over an underspend, or requests to extend your grant period or requests for further funding, If you wish to apply again then this must be a separate request and at least a month after we have received your final report on a previous grant.

Multi-Year Grants

If you have been awarded a multi-year grant, please note we require an update/progress report every 12 months
until the end of your grant period.

To release the next instalment of your multi-year grant, please send us the following three documents:

  • your update report (see below for what to include)
  • copy of your most recent set of annual, audited accounts
  • updated banking information supplied either via your online account or our bank details request form

Your update report should be no more than two sides of A4 and summarise the following:

  • details of how the last portion of your grant was spent
  • outline your progress in achieving the aims set out in your original application including the number of
    beneficiaries, outcomes and any notable successes or difficulties you have encountered in the last year
  • key priorities for the coming year
  • tell us if there are changes to the plans in your original proposal including to budgets or timescales
  • anything else you feel that our Trustees should know about your organisation and your work


We do not have a specific grant report form as we wish to offer you flexibility to tell us what you think is most important for us to know.  Please send us a Word document or PDF no longer than two sides of A4.

Submitting Your Report

If you applied to the Foundation online, you will need to log back in to your online account, once you are logged in you would need to select the tab labelled ‘requirements’ where you will find a link to upload your interim or end of grant report.

If you applied in the post, where possible please email us your report to If you are unable to email us your report, then please send us your report in the post to our offices. We only need one copy so please do not do both!